GRUNDMIND
Adoption by design
Before you scale AI or introduce agents

AI cannot work reliably with knowledge your organisation cannot find, trust or explain.

Evaluate whether your organisational knowledge, documentation, processes and decision rules are ready for AI and AI agents.

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AI-Ready Knowledge Diagnostic
Recognition

This may sound familiar.

  • “Critical knowledge lives in people's heads and old email threads.”

  • “There are three versions of every process document.”

  • “Nobody is sure which source is the trusted one.”

  • “Decision rules are implicit. Experienced people just know.”

  • “Employees cannot tell whether an AI answer is right.”

  • “We want agents, but we are not sure what they would be working from.”

What we help you answer

The questions you need answered before you act.

  1. 01

    Where does critical knowledge live?

  2. 02

    Is it documented and current?

  3. 03

    Is there a trusted source?

  4. 04

    Are processes explicit enough for AI?

  5. 05

    Can employees verify AI outputs?

  6. 06

    Where does knowledge depend on individuals?

How the diagnostic works

Your team provides the evidence. We do the heavy lifting.

  1. 01

    Scope

    We define the decision you need to make and the teams, workflows or business areas that matter.

  2. 02

    Gather evidence

    Employees and managers provide structured input independently through secure online surveys and targeted evidence collection.

  3. 03

    We analyse

    GrundMind identifies gaps, contradictions, bottlenecks, readiness issues, perception differences and areas of value leakage.

  4. 04

    You get decisions

    Leadership receives a concise, prioritized diagnostic with clear actions and sequencing.

Minimal time from your team. Maximum insight for leadership.

Focused online input from the people involved. No calendar full of workshops.

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What we examine

What we look at.

A focused set of dimensions, chosen for the decision in front of you. Not a methodology tour.

  • Knowledge Accessibility

    Whether the information AI needs can actually be reached.

  • Knowledge Quality

    Whether it is accurate, current and consistent.

  • Documentation

    Whether the way work is done is written down at all.

  • Decision Rules

    Whether judgement calls are explicit enough to be supported or automated.

  • Ownership

    Whether someone is responsible for keeping each source right.

  • Consistency

    Whether teams describe the same process the same way.

  • Agent Readiness

    Whether workflows are stable and verifiable enough for autonomous steps.

What you receive

What leadership receives

01

AI-Ready Knowledge Map

Where knowledge is ready for AI, and where it is not.

02

Knowledge Gap Analysis

Missing, outdated, duplicated or contested knowledge by area.

03

Critical Dependency Map

Where knowledge depends on individual people.

04

Prioritized Knowledge Roadmap

What to document, consolidate or own first before scaling AI.

Business impact

Why this matters

Tell us your perspective
  • Avoid scaling AI on top of knowledge it cannot rely on
  • Reduce rework caused by inconsistent or outdated sources
  • Uncover single points of failure in critical expertise
  • Prioritize documentation effort where it unlocks the most value
  • Prepare for agents with evidence, not assumptions
Why GrundMind

A different kind of consulting

  • Research-based, not opinion-based

    Our methodology is grounded in the research foundation of the Grund Institute and structured evidence, rather than generic consulting assumptions.

  • Small, dedicated senior team

    A focused group of experienced people works directly on the engagement. No oversized project team and no unnecessary layers.

  • Minimal time from your team

    We are designed to get the evidence we need without filling calendars with workshops.

  • We do the heavy lifting

    We collect, structure, compare, analyse and synthesize the evidence. Your people provide focused input. We do the consulting work.

  • Multiple perspectives, not averages

    We compare employee, manager and workflow perspectives to expose gaps that averages hide.

  • Decision-ready output

    Leadership receives priorities, actions and evidence, not a long slide deck with vague observations.

Evidence before intervention.

Who this is for

Best suited for

  • Knowledge-intensive companies
  • Professional services
  • Engineering
  • Life sciences
  • Technology
  • Advanced manufacturing
When to use this diagnostic

When companies typically use this

  • When moving from copilots to AI agents
  • Before scaling AI to more teams or processes
  • After a pilot where AI answers were often wrong or unverifiable
  • When key experts are approaching retirement or turnover is high
The AI journey
  1. Prepare
    AI Investment Readiness
  2. Adopt
    AI Adoption Diagnostic
  3. ScaleYou are here
    AI-Ready Knowledge

EU AI Act Readiness is relevant at every stage of the AI lifecycle. Learn more

Previous: AI Adoption Diagnostic
Related

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Before you invest in AI

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AI Investment Readiness

When performance feels stuck

The transformation is done, but performance still feels stuck.

Operating Model & Value Leakage

Next step

Not sure whether this is the right starting point?

Tell us what you are trying to decide or change. We will help you identify the right diagnostic.

Tell us your perspective